Description

• End-to-end payments processing, including ACH, wire transfers, checks, and banking escalations.
• Vendor setup and maintenance, master data cleanup within ERP systems, ensuring accuracy, completeness, and compliance with internal controls and IRS guidelines related to 1099 reporting.
• Perform reconciliation and analysis of vendor accounts, identify trends or recurring issues, and support continuous improvement efforts.
• Research and resolve discrepancies related to invoices, vendor statements, and payments with minimal oversight.
• Support year-end 1099 reporting, including data validation, and coordination of updates with the ERP to ensure master data is clean and maintained. Partner with third party 1099 system/vendor to ensure timely and accurate filing each year including bulk tin matching process.
• Partner with internal departments-including Finance, Payroll, AR, Operations, etc.-to resolve issues and improve upstream processes.
• Communicate with vendors and clubs to resolve escalations, negotiate corrections, and maintain strong professional relationships.
• Assist with AP process improvement initiatives, including documentation updates, automation opportunities, and best practice enhancements.
• Contribute to special projects and cross-functional initiatives as assigned.

• 5+ years of progressive accounts payable experience, including payments processing and vendor master data management.
• Strong experience in full cycle accounts payable activities for multiple entities with high-volume invoices, payments, and vendor master.
• Strong understanding of AP workflows, internal controls, banking processes, continuous improvement methodologies, and basic accounting principles.
• Deep understanding of vendor master, W9s, 1099 preparation and reporting. Strong knowledge of key requirements involved in vendor setups/updates and the downstream impact.
• High level of accuracy and attention to detail, especially when handling sensitive financial data.
• Strong analytical and problem-solving skills with the ability to interpret and resolve complex issues.
• Experience working with multiple banking platforms and payment channels (ACH, wire, checks, credit card, virtual card).
• Proficiency in Microsoft Office, especially Excel (VLOOKUP, pivot tables, data validation).
• Hands-on experience with ERP systems (e.g., MS Dynamics, SAP, Oracle, Jonas, Yardi, Ottimate, Strongroom, or similar).
• Excellent organizational and time management skills with the ability to work independently in a fast-paced environment. Ability to manage competing priorities.
• Strong communication and customer service orientation with both internal and external partners.
• An associate or bachelor's degree in accounting, finance, or related field is preferred but not required.