Description
Under the direction of the Director of Business Services, Accounts Payable Clerk performs all functions necessary to ensure payments are made in an accurate and timely manner. Accounts payable will include vendor invoices, employee, imprest account replenishments.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
* Complete all actions needed to process accounts payable including auditing invoices, reconciling
vendor statements; reviewing account codes; verifying authorization for payment; data entry;
filing; and producing Board reports.
* Exhibit initiative, creativity and enthusiasm in performing job functions.
* Receptive and responsive to requests.
* Organize, prioritize and efficiently accomplish assigned tasks.
* Develop and maintain and effective filing system.
* Compose correspondence, forms and reports on computer equipment; duplicate and distribute
materials as needed
* Promptly research and resolve any issues such as unpaid invoices/claims, duplicate payments, lost
warrants, and invoice errors
* Supply inventory information on new equipment acquisitions
* Monitor encumbrances on open purchase orders
* Process vendor credit applications and provide vendors with our W-9
* Maintain and balance the ESC postage machine
* Prepare, verify and file 1099s
* Create and update Accounts Payable forms and update as needed
* Understand and follow District policies and procedures
* Educate vendors and employees on payment processing requirements
* Understand and comply with State and Federal regulations regarding the use of funds
* Help develop ASB budgets, ensure ASB compliance and perform ASB internal reviews
* Remain flexible and team-oriented
* Promote and practice professional growth and development
* Complete other ted duties as required or assigned
Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Professional experience reconciling procurement documents such as: purchase orders, receiving records, and invoices.
- High school diploma or equivalent
- Formal accounting or bookkeeping education
- Additional related experience may substitute for formal education as deemed appropriate.
- Three years of accounts payable experience, preferably in a school district or government agency
