Description

Summary: Assist Senior Analyst and Accounting team with accounts payable processes by acting as a member of the team, Responsible for accounting and analysis of the centralized purchasing and inventory systems. Work in collaboration with the A&F team. 

Why Work for SMOC?

• Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.
• Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees.
• Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and EyeMed Vision Insurance available to full-time employees.
• 403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees.
• Additional voluntary benefits including; Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability.
• Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.

Primary Responsibilities:

• Responsible for accounting and analyses of agencies centralized purchasing and inventory control systems.
• Oversite of agency cost flow analysis for the inventory control system.
• Partnering with the Purchasing Manager.
• Accurately enter and post all invoices into the accounting system.
• Process accounts payable checks and verify information in check register.
• File all accounts payable documentation.
• Process void checks and maintain back-up documentation.
• Research and resolve vendor and employee A/P issues.
• Follow up on all pre-payment backup documentation after payment has been made.
• Set-up new vendors including intake and processing.
• Other AP duties as needed.
• Vendor monthly statement reconciliation.
• Credit card statement reconciliation.
• Attend & participate in engagement team meetings as requested and communicate effectively with clients and staff in other areas.
• Maintain confidentiality of client, employee and agency information in accordance with federal and state laws and funder requirements.
• Ensure compliance with program/department, agency and/or funder requirements, as well as, SMOC policies & procedures.
• Other duties as assigned.
   

Requirements

Knowledge and Skill Requirements:

• Associate's Degree in Accounting or equivalent work experience.
• Minimum 2 years of accounting experience with contract billing and journal entries.
• Strong organizational and planning skills.
• Ability to multi-task in a fast-paced environment.
• Sensitivity to low-income individuals.
• Excellent verbal and written skills.
• Proficiency in computer applications such as Microsoft Office, including Excel, ADP Workforce now a plus as well as experience in other accounting software packages.
   

Organizational Relationship: Directly reports to Program Director or Manager. Direct reports of this position are none.

Physical Requirement: 

Sit for long periods of time at a desk. 
Ability to read, verify and interpret system reports and Data.
Working Conditions: As part of the responsibilities of this position, the Accounts Payable Clerk, Admin will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. A successful background check is required.

Hybrid Work Option: Hybrid work is permissible in some positions at SMOC depending on the key functions and responsibilities. The Accounts Payable Clerk, Admin position is eligible to work from home 0-40% of the week in scheduling coordination with the department manager.

Monday through Friday: 9:00AM - 5:00PM. Includes a 1-hour unpaid lunch break.
35 Hours per week.

Salary Range: $20.00 To $25.00 Hourly