Description

OLYMPIA SCHOOL DISTRICT NO. 111
Accounting Supervisor (Knox Business Services) 2023-24
Posting Dates:  April 13, 2023 – Open Until Filled

For best consideration, please submit applications by April 27th, 2023.

Job Description:

The job of the Accounting Supervisor is to lead the accounting functions of the Olympia School District. This position supervises a team of three staff, providing leadership and guidance in accounts payable, accounts receivable, and general ledger accounting. The Accounting Supervisor also works closely with the Director of Finance and budget team on various projects including budgeting, auditing, year-end closing, evaluating, and reconciling. Excellent Excel and analyzing skills required. Must be a detail-oriented person with the ability to work independently as well as cooperatively and effectively as a member of the Business Services team and with school staff in their efforts to manage resources effectively.

Job Functions:

Major Programmatic Responsibilities (Oversight, Leadership, Policy-level Decision-Making):

• Provide leadership of district accounting operations to ensure integrity as trustees of local, state, and federal funds used in Olympia School District. Oversee the appropriate accounting of approximately $175 million General Funds and an additional $72 million in other funding sources.
• Serve on Business Services department leadership team to ensure a high performing department that supports the educational mission and strategic vision of the district.
• Implement and maintain the school district’s accounting system in accordance with the state and district accounting guidance. Ensure legality, accuracy, and timely recording of all financial transactions. Oversees maintenance of the district’s account code structure.
• Assist in a wide variety of fiscal operations including but not limited to: budget development and monitoring, annual financial audits, purchasing functions, fiscal month-end and year-end processes, and grant management.

Major Operational Responsibilities (Day-to-Day Tasks, Planning, Judgment):

• Assist with functions of budget, payroll, employee benefits, inventory, district receipts, month-end and year-end closing journal vouchers, year-end reconciliation processes.
• Audit and monitor various programs including P-card, cash accounts, and grants.
• Act as district grants administrator; manage all grants and grant claiming process. (This position is not responsible for writing grant applications.)
• Prepare the annual SEFA reporting during year-end closing.
• With the support of accounting staff, process journal vouchers, budget adjustments and other accounting transactions.
• Manage school district banking including bank deposits and bank reconciliations.
• Conduct internal audits of various funds as needed.
• Maintain specific billing and monitoring.
• Management and oversight of the district’s point of sale system.
• Review vouchers prepared by Accounts Payable staff.
• Create and design forms for fiscal processes.
• Research and gather accounting and payroll data for specific projects.
• Manage the district account code structure in accordance with the state accounting manual; maintain up-to-date chart of accounts in financial system, google sheets, receipting system and workflow system; train other Business Services leaders as back-up to this function.
• Improve and/or create tools and processes to support financial analysis or overall finance team functions. Recommend new accounting and financial management methods as desirable and necessary.
• Work with IT department to troubleshoot technical issues with the business system and to ensure accounting processes are performed accurately and efficiently, including the testing process for new version upgrades in the Accounting system.
• Under the direction of the Director of Finance, provide audit requested information to state auditors.
• Maintain permissions, filters and routing in district financial systems based on staff assignments and organizational accounting principles.
• Completion and filing of federal and state reports such as 1099’s and unclaimed property.

 Legal & Safety Compliance (Federal, State, District, Collective Bargaining Agreements):

• Maintains current knowledge of rules, regulations, legislation, technology, and procedures governing school accounting and financial operations. Stays abreast of educational finance issues within the State of Washington and at the federal level. Assists in implementing new legislative and regulatory requirements.
• Assist with finance related public records requests.

Supervision:

• Supervise and coordinate the day-to-day work of accounting staff including accounts payable, accounts 
  receivable, banking, credit cards, financial reporting, and general ledger accounting for all funds.

Training of Others:

• Train staff, principals, and administrators on accounting, fiscal reporting and budget monitoring.
• Prepare and implement training documents, videos, and “Quick Tip” sheets for users; conducts staff
  trainings; supports district staff with fiscal issues; and independently resolves problems.

Communications/District Representation:

• Represents Business Services on internal and external teams or groups.
• Collaborates with peers in other departments and school districts. Provides back-up and additional support to colleagues as needed.
• Ensure appropriate departmental website information is up to date, available, and compliant for online traffic.

Professional Development:

• Attends training, conferences, vendor presentations, district meetings and other activities as needed for professional development.

Other:

• Directs, coordinates, or completes special projects as assigned by the Director of Finance or Assistant Superintendent and assists in other fiscal endeavors as necessary.

This position works Monday through Friday, 8 hours per day. Work hours may vary and typically begin between 7:30am and 8:30am, and end between 4:30pm and 5:30pm.

Application Procedure: (for internal and out of district candidates) -  Apply through EdJobsNW at https://edjobsnw.org

Required Attachments to be uploaded into the Attachments page of online application:

• Cover Letter
• Resume
• 3 Reference Forms and/or Letters

Employees (and their families) are eligible for medical, dental, vision, and basic life insurance benefits, as determined by the School Employees Benefit Board (SEBB). Final benefit eligibility to be determined at time of hire. Employees are eligible to enroll in the Department of Retirement Services (DRS) SERS plan (classified employees) or TERS plan (certificated employees), as well as the DRS Deferred Compensation Program. Employees will receive 12 - 25 days of vacation leave (based on years of school District experience) and 13 paid holidays.

This position works Monday through Friday, 8 hours per day. Work hours may vary and typically begin between 7:30am and 8:30am, and end between 4:30pm and 5:30pm.

The Olympia School District is committed to increasing the diversity of staff in our schools. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.

If you share our commitment to provide challenging opportunities for all students to be successful, we’d like to hear from you!

Olympia School District 111 Bethel St. NE Olympia, WA 98506

(360) 596-6185 FAX (360) 596-6181

http://osd.wednet.edu

The Olympia School District is committed to increasing the diversity of staff in our schools. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.

Equal Employment Opportunity:

Olympia School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Auxiliary aids and services will be provided upon request to individuals with disabilities. The following employee(s) have been designated to handle questions and complaints of alleged discrimination: Title IX Officer – Elia Ala’ilima-Daley, (360) 596-8545, ealailima@osd.wednet.edu; Executive Director of Elementary Education – Autumn Lara, (360) 596-8534, alara@osd.wednet.edu; Section 504 and ADA Coordinator (Students) – Ken Turcotte, (360) 596-7530, klturcotte@osd.wednet.edu; ADA Coordinator
(Staff) – Starla Hoff, (360) 596-6185, shoff@osd.wednet.edu; Affirmative Action Officer and Civil Rights Compliance Coordinator – Scott Niemann, (360) 596-6185, sniemann@osd.wednet.edu. Address: Knox Administrative Center, 111 Bethel St NE, Olympia, WA 98506.

The Olympia School District will provide reasonable Accommodations to enable persons with disabilities the opportunity to apply for open positions and to participate in District interview procedures. Persons with disabilities or are in need of translation services are asked to notify the Human Resources Office at least three days prior to the date on which the requested  accommodation is needed. Human Resources Officer: Voice: (360) 596-6185 or TDD: (360) 596-7537 or FAX: 360-596-6181. 

Requirements

Job Requirements – Qualifications:

KNOWLEDGE OF:

Accounting and School Fiscal Operations

• Knowledge of governmental fund accounting, audit and financial reporting. Ability to research, organize, and present findings to leadership and make sound recommendations.

Spreadsheets & Databases

• Ability to utilize spreadsheet and data base programs to design systems to store and retrieve vital information, to track expenditures, and to provide notification of important events in a timely manner. Demonstrated experience in compiling and analyzing detailed and complex data into advanced spreadsheets.

School Community

• Ability to work collaboratively and productively with district administrators, staff, parents, community members and students.

Leadership

• Leadership style that develops teamwork, motivation and accountability. Ability to effectively evaluate staff and promote performance growth.

School Board Policies

• Knowledge of School Board policies and procedures. Ability to draft and revise policies, procedures, and processes as necessary. Work with stakeholders in a collaborative approach to policy making.

Ethics

• Maintain high public service ethic, including strong and friendly customer support to staff, students and community.

SKILLS AND ABILITY:

Interpersonal Skill

• Is aware of, responds to, and considers the needs, feelings, and capabilities of others. Deals with conflicts, confrontations, disagreements in a positive manner, which minimizes personal impact, to include controlling one’s feelings and reactions. Deals effectively with others in both favorable and unfavorable situations regardless of status of position. Accepts interpersonal and cultural diversity.

Team Skill

• Establishes effective working relationships among team members. Participates in solving problems and making decisions.

Communications

• Presents and expresses ideas and information effectively and concisely in an oral and written mode; listens to and comprehends what others are saying; shares information with others and facilitates the open exchange of ideas and information; is open, honest, and straightforward with others; provides a complete and timely explanation of issues and decisions in a manner appropriate for the audience; and presents information and material in a manner that gains the agreement of others.

Planning and Organizing

• Establishes courses of action for self to accomplish specific goals. Identifies need, arranges for, and obtains resources needed to accomplish own goals and objectives. Develops and uses tracking systems for monitoring own work progress. Effectively uses resources such as time and information.

Problem Solving and Analytical Ability

• Identifies existing and potential issues. Obtains relevant information, objectively evaluates it, develops recommendations along with alternative course of action, selects courses of action, and follows up.

Judgment

• Develops and evaluates alternative courses of action; makes decisions based on correct assumptions concerning resources and guidelines; supports decisions or recommendations with data or reasoning; defines and implements solutions to problems; and recognizes when no action is required.

Direction and Motivation

• Motivates and provides direction in the activities of others to accomplish goals; gains the respect and confidence of others; appropriately assigns work and authority to others in the accomplishment of goals; provides advice and assistance as required.

Decisiveness

• Makes decisions, renders judgments, and takes action on difficult or unpleasant tasks in a timely fashion, to include the appropriate communication of both negative and positive information and decisions.

Self-Development

• Accurately evaluates own performance and identifies skills and abilities as targets of training and development activities related to current and future job requirements. Analyzes present career status. Sets goals, both short and long term. Identifies available resources and methods for self-improvement. Sets realistic time frames for goals and follows up.

Flexibility

• Modifies own behavior and work activities in response to new information, changing conditions, or unexpected obstacles. Views issues/problems from different perspectives. Considers a wide range of alternatives, including innovative or creative approaches. Strives to take actions that are acceptable to others having differing views.

Leadership

• Establishes work standards and expectations for self and others. Appropriately assigns/delegates work and authority to others in the accomplishment of goals. Provides coaching, advice, and assistance as required; e.g., helps subordinates overcome obstacles and deal with problems. Appropriately assesses contributions and performance of employees; provides appropriate recognition, and deals with problems as they arise. Instills in others a sense of pride in the job at hand.

Supervisory Role Performance

• Displays knowledge of the roles, responsibilities, and duties of supervisors and managers; accurately assesses the impact upon others of role performance; and supports and promotes organizational decisions, policies, programs, and initiatives.

Minimum Qualifications:

• Position requires a Bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and two to three years of relevant professional experience. Relevant professional experience may substitute for education. WASBO School Accounting Series may count toward required accounting credits. 
• Position requires 3 years supervisory or management experience with demonstrated ability to successfully lead others to achieve common goals. Experience developing, coaching and evaluating staff, and if necessary communicating performance improvement plans.
• Successful experience working with culturally diverse families and communities or have otherwise demonstrated a commitment to strengthening engagement of a diverse community and skill in communicating with diverse populations.
• Experience providing professional development to individuals and groups.
• Expert in the use of Microsoft Office Software (Excel, Word, PowerPoint) and Google suite of tools (Drive, Sheets, Docs, Slides, Forms). Demonstrated ability to maintain accurate and complete financial records. Expert in Skyward Financial Management and Human Resources Systems. 

Reports To: Director of Finance