Description

Description

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.
Employees at this level of the series provide oversight in the development and/or execution of a budget(s). They work under the direction of a designated supervisor(s).

Examples of Duties

A. Financial Analysis
Prepares reports, analysis, and forecasts for university funds for the Associate Vice Chancellor for Administration and Finance and Vice Chancellor for Administration and Finance as required.
Prepares analysis for financial impact of union contracts during negotiations.
Any ad hoc analysis as requested by the VCAF.

B. Monitors the Vice Chancellor for Administration and Finance budget purposes and Chancellor's office budget purposes.
Monitors and tracks monthly revenues and expenses for the budget purposes under the Vice Chancellor for Administration and Finance and Chancellor's Office.
Provides fiscal oversight and administrative support for units within Administration and Finance on budgetary matters.
Calculates and prepares the payment of O&M for use of the Student Services Building by the Auxiliary units.

C. Monitors/Analyzes/Projects Enrollment
Assists with the preparation and maintenance of a financial model to project enrollment revenue based on increases and decreases in enrollment for preparation of budgets and multi-year financial plans.
Reconciles enrollment data provided by Institutional Research to the ledger and to forecasting models.
Work with Enrollment Management to obtain enrollment forecasts.

D. Creates/Prepares Reports for Various SIUC Offices and External Agencies
Develops dash boards and interactive reports on Power BI to provide the university both summary and detail reports to enable monitoring of the financial position of all fund groups.
Monitors, tracks, and reports the balances for the license plate scholarships for the entire SIU system. Conducts, as requested, ad hoc analyses for the SIU administration and various external agencies.

E. Internal Billings
Assists with the creation of Internal Billings for the Chancellor, Vice Chancellors, President, University Wide and School of Medicine for the payment of Group Health Insurance.
Provides data used in the creation of the payment of the Group Health Insurance to Central Management Services.
Provides data used in the creation of Internal Billings for the Chancellor and Vice Chancellors for the payment of the Campus Basic Technology Fee.

F. Budget Planning, Development and Requests
Under direction of the VCAF, AVCAF, and University Budget Officer, this position is responsible for assisting with the coordination, preparation, and implementation of the University budget for the Carbondale campus.
Prepares and coordinates all or part of budget analyses such as the collection of historical information; planning forecasts related to external forces (e.g., economic indicators, political trends, technological advances); internal events such as resource reallocations, budget base reductions, shortfalls, deficits, management reviews, and assistance to operating units.
Works with University Budget Officer to prepare and coordinate all or part of the preparation and revision of the IBHE RAMP document, House and Senate Appropriations Committee requests (ISL's), and other special and ad hoc requests for information from external agencies.
Assists in the preparation of the formal annual operating budget documents for the Chancellor and President's presentation to the Board of Trustees for ratification.
Assists in the preparation of board matters relating to increases in tuition and fee, room and board and other financial items that are included in the board meetings related to budget approvals.
Provides advice and assistance in matters of internal budget policies and guidelines to the University management community.
Develops and maintains computer-based systems for the decentralized preparation of the annual budget for all fund groups. Processes, summarizes, and designs intricate reporting formats to accurately communicate data.
Maintains the position control budget module to keep changes across the university current and the position budget accurate. Works with human resources to develop a system for achieving accurate position budget updates.

G. Systems Analysis, Design and Implementation
Conceives, develops, and makes recommendations for new and revised methods, procedures, and techniques to meet the overall goals and problems of the Vice Chancellor for Administration and Finance in the proper use of information technology.
Utilizing technology for financial reporting and campus budgeting as noted in section E and G of this job description.
Develops procedures and systems for automating various office functions and reports.
Designs and completes major research projects that are used in budgetary planning and decision making.
Designs and updates the webpages for the Budget Office, Campus Business Procedures, and the Vice Chancellor for Administration and Finance.
Assists other departments reporting to the Vice Chancellor for Administration and Finance with website maintenance.

H. Assist Other University Sta with Data Retrieval
As time permits, assists faculty and staff in other operating units with access to institutional data for the purpose of longitudinal database development, ad hoc report generation, and generalized and administrative research.

Qualifications

1. Bachelor's Degree in accounting, business administration, finance, statistics, or a closely related field.
2. Three (3) years (36 months) of budget or financial management related work experience.

NOTE: A Master's degree in the areas listed may be substituted for one (1) year (12 months) of professional work experience.

Supplemental Information

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Tips for Completing a Civil Service Application:
1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment.
2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience.
3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application.
4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).
5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination/Testing.
6. Please monitor your e-mail for further information regarding your application. Emails will be generated from info@schooljobs.com.
7. For more information on Civil Service classifications, please visit the SUCSS web site at sucss.illinois.gov

About Civil Service Examination/Testing: The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination/testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview.

Sponsorship for work authorization is not available. For more information visit https://policies.siu.edu/policies/employment-non-us-citizens.php

Benefits

University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). These benefits include: Health Insurance plans (HMOs, OAPs, QCHP and CDHP), Dental Insurance, Vision Plan, Life Insurance, Accidental Death & Dismemberment (AD&D), Supplemental Long Term Disability (LTD), Flex Spending Accounts, MCAP and DCAP, and 457(b) Deferred Compensation Plan.

Eligible employees are required to participate in the State Universities Retirement System (SURS). SURS is the retirement administrator for employees in public higher education in the State of Illinois.

Other benefits available to eligible employees include: Generous paid time-off, 403(b) Supplemental Retirement Plans, and Employee Assistance Program.
SIUC also provides extensive tuition benefits for its employees and their families such as: tuition waiver/application fee waiver for the employee and their dependents , a Legacy tuition rate for children of SIU Alumni , and Civil Service Employee Counsel (CSEC) Education Assistance Program (EAP) .

For more information please visit: https://hr.siu.edu/benefits/