Description

The Accounting Clerk will work to support the team in multiple areas of business, reviewing sales orders to submit to customers, preparing communication for past due accounts and collections. Analyzing and resolving vendor inquiries and discrepancies to reconcile vendor statements. 

Responsibilities

• Reviews all Non-PO invoices for appropriate documentation and approval prior to payment.
• Process employee reimbursements, including verification of receipts and coding.
• Process 3-way PO matching invoices for timely payments. Routes invoice for approval and processing if required.
• Analyze and resolve vendor inquiries/discrepancies and reconcile vendor statements.
• Reviews purchase orders for accuracy and validity.
• Process all approved invoices for payment on a weekly or as needed basis, initiating all payment via checks, ACH, or wire.
• Review sales orders for accurate coding, creates invoices and submits to customers.
• Prepares communication for past due accounts and collections, identifying delinquent accounts, and contacting outstanding account holders to request payment.
• Research customer discrepancies and past due amounts.
• Prepare and record cash deposits.
• Helps with vendor and customer setup/change in vendor information.
• Review and reconcile credit card transactions.
• Provide accounting and clerical support to the accounting department.
• Maintains and updates vendor master files in accordance with process and controls.
• Supporting ad hoc accounting projects and analysis as required.
• Other duties assigned.

Requirements

• Accounting experience: 1 year (Preferred).
• Knowledge of accounting principles, especially in AR and AP operations.
• Strong MS Office skills, especially Excel.
• Accounting software experience (QuickBooks preferred).
• Accurate typing skills; 10-key skills by touch.
• Self-starter who can work independently or as a team player.
• Attention to detail and ability to meet deadlines.
• Excellent communication skills.
• Experience working for a small or medium-sized private company is required.
• Experience working with or overseeing purchasing function a plus.

Physical Demands

• While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear
• The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl
• The employee must be able to lift and/or move up to 15 pounds and occasionally lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Proper heat/cold tolerance, working in all weather conditions.
• Comfortable working while exposed to grease, dirt, paint, water, wood residues, etc.
• Ability to work on a moving and uneven platform.

Salary

• $26-$29/hr. (DOE)

Benefits

• Sick and vacation package
• Paid Holidays
• Company PAID health benefits (medical, dental, vision and life insurance) 
• 401K with Company Match 
• Additional voluntary benefits like, FSA, Aflac products, additional life insurance, etc.
• Year-end bonus opportunity.

"Pacific Maritime Group is an equal opportunity workplace. We don't just accept but we celebrate and support differences for the benefit of our employees. Pacific Maritime Group is proud to be an affirmative action employer."

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